n8n use cases
78 real things people got n8n to do, each with what they asked, how it went, and the prompt to copy.
Add todo items to Todoist from Telegram
A Telegram bot with an LLM and an orchestration platform (n8n or windmill) adds todos to the author's Todoist account from natural language messages.
Alert AI agencies to businesses with bad reviews as leads
n8n agents notify automation agencies when a business receives bad reviews so they can call first and offer a damage-control tool.
Answer after-hours calls and book appointments
The author set up a Synthflow receptionist that captured caller details and booked next-day appointments, and a Retell agent that answered clinic FAQs and flagged frustrated callers (vendor comparison).
Answer customer questions and escalate to humans
Built an agent that answers product and pricing questions, handles follow-ups, gives payment details, notifies admins of payment proof and hands off to humans via a dashboard.
Answer real estate calls with a voice agent
A builder made an ElevenLabs and n8n voice agent for a real estate firm that answers calls, collects budget and location, and feeds an automated workflow.
Answer WhatsApp customer questions and escalate to humans
An n8n and OpenAI agent answers WhatsApp questions from a knowledge base and escalates low-confidence cases to a human on Telegram with full context.
Auto-resolve support tickets and escalate the rest
An n8n agent looks up the knowledge base and order history, replies by email or escalates to Slack with a draft; billing and security go to humans.
Automate client onboarding and schedule PDFs
An n8n workflow triggered from a Google Sheet generates a PDF training schedule, emails it to the client with reminders, and cleans up the temp file.
Automate follow-ups and inventory tracking for a food distributor
Built agents for a wholesale food distributor that ran on Excel, calls and email, including inventory tracking and a copywriter agent for outreach emails.
Automate invoices, payments, and refunds
An n8n workflow manages invoices, payments, and refunds, updating records with status, PDF links, and timestamps.
Book tutoring appointments over WhatsApp
An agency owner built a WhatsApp agent for a tutoring company that books calendar appointments, shipped in two days for a $5K fee.
Call and text appointment reminders every morning
An n8n workflow pulls the day's Google Calendar appointments, places automated voice calls via Retell AI, then sends follow-up SMS through Twilio.
Catalog and summarize papers dropped into Drive
An n8n workflow extracts metadata from new PDFs, finds related papers on Semantic Scholar and PubMed, builds an APA citation, logs to Sheets and creates a Notion summary.
Check supplier invoices for duplicates and missing GST
Invoices arrive in a shared inbox, an AP tool extracts details, and an agent checks them against prior transactions to flag duplicates, wrong amounts or missing GST.
Cold-call real estate brokers with AI voice agents
A workflow places AI voice calls to brokers, schedules follow-up calls if no appointment is booked, and emails warm and hot lead alerts.
Create and publish YouTube videos from script to upload
An n8n pipeline writes a script, adds a voiceover and stock footage, assembles the video, uploads it to YouTube and updates a Google Sheet.
Create, schedule and post content across platforms automatically
An n8n system handles content creation, scheduling and cross-platform posting, with a social upload agent posting via Blotato.
Diagnose Kubernetes alerts with MCP servers
An n8n agent triggered by Alertmanager queries Kubernetes, Grafana and other MCP servers and posts a diagnostic report with root-cause hypotheses in a Mattermost thread.
Draft email replies and LinkedIn posts with n8n workflows
The author built n8n workflows that draft Gmail replies for approval, generate LinkedIn posts from a topic, and extract tasks from emails into Google Tasks or Notion.
Email a weekly digest of payment notification emails
An n8n AI workflow reads labeled payment emails in Gmail, pulls the top three takeaways from each and sends a Sunday digest.
Email daily deal briefs from Zillow listings to real estate agents with Claude
A Zillow scraper feeds Claude to produce daily briefs on new listings, price cuts and outreach scripts, emailed to 47 paying real estate agents.
Extract expenses from receipt photos sent via chat
A bookkeeping assistant for freelancers and small businesses reads receipt photos sent through Telegram or Discord and extracts vendor, amount, tax, category and date.
Extract invoice data and file it into a bookkeeping sheet
A self-hosted n8n workflow extracts accounting data from uploaded receipts and invoices with OpenAI, then after user review files the originals and appends data to a yearly sheet.
Find local business leads and send personalized cold emails
An n8n agent scrapes Google Maps for businesses, enriches leads with Owler and Apollo, writes personalized cold emails and logs leads in Google Sheets.
Find prospects and summarize business opportunities for sales
Multi-agent n8n workflow finds company URLs, scrapes prospect websites and summarizes opportunities that sales teams can use to tailor outreach.
Find Reddit leads for a website and email them
An n8n workflow takes a website URL, works out industry and keywords, monitors Reddit for relevant posts and emails potential leads to the user.
Find roofing leads and run AI voice outreach
n8n workflows find roofing businesses, log them in Sheets, personalize outreach, place voice calls, and classify call outcomes back into the sheet.
Generate deep research reports into Notion
An n8n workflow turns a topic into up to three Tavily searches, compiles a Markdown report with an agent, and pushes it to a Notion page.
Get move suggestions for card games from screenshots
An n8n Telegram workflow uses GPT-4o vision to read screenshots or voice messages and suggest moves for poker, blackjack, dominoes and mahjong; advice only.
Handle restaurant reservations over WhatsApp
The author built a WhatsApp agent for a local restaurant that checks availability, answers questions and confirms bookings; one paying customer so far.
Handle routine email tasks and follow-up reminders with a personal assistant
Author built an n8n personal assistant that handles about 70% of routine email tasks and sends reminders for tasks waiting on others, after fixing early quirks.
Log meals from text, voice or photos and track nutrition
A Telegram AI agent in n8n logs meals sent as text, voice or photos, estimates calories and macros, tracks goals in Google Sheets and sends daily reports.
Manage customer enquiries from Telegram
An n8n system captures email and form enquiries, creates tasks, and lets the owner reply via Telegram while the AI sends emails and updates status.
Manage email, calendar and tasks from Slack with Make
An agent built on Make.com with Gmail, Google Calendar and Notion triages emails, checks the calendar and adds tasks on Slack commands.
Manage family schedules, routines and meal ideas
An n8n workflow sends family activity reminders, routine checklists and a weekly plan prompt over email and Telegram, and generates meal ideas.
Mine Reddit threads into structured Notion reports
An n8n workflow scrapes Reddit posts and comments via Bright Data, extracts concerns and themes with Gemini, and writes reports to Notion.
Monitor Amazon and eBay prices and email on changes
An n8n workflow checks product URLs from a Google Sheet three times a day, compares prices, emails changes and logs every check.
Monitor and score CVEs with real-time alerts
An n8n workflow monitors CVEs from sources like CISA and OTX, scores them with AI, and alerts via Slack, Gmail and Google Sheets.
Monitor construction project risk and alert the lead
A builder made an n8n and Gemini watchdog that checks schedules, budgets, procurement, labor, weather and site reports, finds the main bottleneck, and alerts the project lead.
Place phone calls and send emails from a Telegram assistant
An n8n assistant looks up contacts in Google Sheets, places real phone calls, sends emails and schedules calendar events for the user.
Plan business trips by voice message in Telegram
An n8n workflow transcribes Telegram voice notes, extracts destinations, dates and lodging needs, and searches flights and hotels for business travel.
Play a voice-driven RPG with an AI Dungeon Master
An n8n template agent with persistent memory runs a fantasy RPG over Telegram voice messages, narrating scenes, resolving dice rolls and saving state.
Process supplier invoices from Gmail through approval and payment
An n8n pipeline extracts invoice data, checks duplicates and suppliers, routes high-value invoices for approval, then creates accounting entries and schedules payment.
Publish AI-written blog posts from trending news to WordPress
An n8n pipeline turns RSS news into AI articles with SEO metadata and images, publishes to WordPress and logs them; the author notes generic content and duplicates as problems.
Publish free game giveaway posts automatically
n8n workflows track free games on Epic, Prime Gaming and Steam, then create and publish WordPress posts with details, images and store links.
Qualify leads and draft emails pending human approval
An n8n workflow dedupes and AI-scores leads and drafts personalized emails, sending via Gmail only after human approval.
Qualify website visitors and book calls automatically
A builder made an n8n booking agent that chats with website visitors, qualifies them, and books call slots around the clock without humans.
Review GitHub pull requests automatically
An n8n AI agent triggers on each new PR, fetches diffs, calls an LLM for a review, and posts comments and labels back on the PR.
Route customer reply emails to Freshdesk
An n8n workflow catches customer replies to order confirmations and forwards support requests into Freshdesk.
Run 24/7 WhatsApp support and track application status
A consulting firm used n8n multi-agent workflows to answer WhatsApp questions, collect information, parse uploaded documents and notify clients of status.
Run a restaurant voice assistant for reservations and orders
n8n backends let an ElevenLabs voice agent check tables, manage reservations, take orders and request callbacks, plus Vapi travel and home-service booking agents.
Run a Shopify store overnight with an agent fleet
NightShift detects store issues overnight, auto-fixes safe ones, and audits every action, shown in a YouTube demo.
Run bookkeeping and receipt matching in QuickBooks
A user wired AI into QuickBooks, SharePoint and email to attach receipts, forward invoices for checks, add vendors and request W-9s, replacing paid bookkeeping.
Run email, calendar and tasks from a Telegram voice assistant
An assistant named Jackie takes voice or text via Telegram to summarize unread emails, check calendar events and manage Google Tasks.
Run full-stack SEO with an n8n agent
An n8n agent analyzes GA4, rank and SERP data, tracks competitor keywords, rewrites articles and saves performance reports.
Run LLM assistants over company data with RAG in n8n
A commenter used multiple LLM assistants in an n8n project at their company, handling AutoCAD Forge API calls, parsing, embedding and RAG across company data.
Run warehouse paperwork, SOWs and billing automatically
A custom AI system for a warehousing client reads receipts, estimates and invoices, generates SOWs, runs billing and handles 28 background automations.
Save and search links via a Telegram second brain
An n8n Telegram agent reads links sent to it, summarises and categorises them into Google Sheets, and answers questions from the library using Supabase semantic search.
Schedule social posts through an AI agent
A commenter ingests social content with Obsei and posts across networks via getlate.dev with an AI agent, except Reddit.
Sell services through an agent that takes payment and delivers
An agent runs a transaction flow, creates Stripe checkout links, verifies payment before delivering a service, and asks the owner on Telegram to approve refunds or disputes.
Send tone-adjusted overdue invoice reminders
An n8n agent checks customer payment statuses, finds overdue invoices, picks a polite or firmer tone by days overdue, and emails reminders, skipping already-reminded customers.
Set lighting brightness with an AI agent on presence
A Home Assistant presence sensor triggers n8n, where a Deepseek agent picks a brightness for the time of day and sets the lights.
Summarize newsletters into a Notion database
An n8n workflow retrieves newsletters, summarizes them with an LLM and stores them in Notion, splitting long summaries to fit block limits.
Track competitor prices and contacts into Google Sheets with Claude
A Claude-powered scraper agent monitors competitor sites hourly, pulling pricing, company details and contacts into Google Sheets, replacing manual research.
Track daily arXiv papers into a Notion database
An n8n workflow fetches arXiv papers daily for a keyword, summarizes them with Gemini 2.5 Flash, writes them to Notion and sends Feishu and Gmail notifications.
Triage support emails and draft replies for human review
An n8n workflow classifies, prioritizes and summarizes each support email, drafts a reply and posts it to Slack for a person to send.
Triage unread email with an approval step with Make
Author built an agent that runs when unread emails arrive and analyzes each one, without auto-replying absent approval.
Turn a business website into a WhatsApp support agent
An n8n workflow scrapes a website into a knowledge base, answers customer questions on WhatsApp and converts inquiries into booked calls.
Turn a Telegram message into researched, designed social posts
An n8n agent takes a Telegram message, researches the topic, designs the posts and publishes them to social media.
Turn a week of GitHub activity into a blog post
A three-agent pipeline that drafts weekly posts from commit history and publishes to Notion and DEV.
Turn any URL into a structured Notion note
An n8n workflow fetches a submitted URL, strips it to readable content, has OpenAI summarise it into structured fields, and saves a Notion note.
Turn booking confirmation emails into calendar events
An n8n workflow extracts details from booking emails and PDF attachments and creates calendar events in a dedicated calendar, built for a CEO's flooded inbox.
Turn chat messages into Google Calendar events
An n8n calendar agent takes a chat message, extracts event title, location and times, and creates a Google Calendar entry.
Turn email invoices into a live financial dashboard
An n8n workflow scans emailed invoices, extracts supplier, amount, date and description, and feeds a real-time Google Sheets dashboard.
Turn reservation calls into calendar bookings
An n8n workflow takes Vapi call transcripts, extracts reservation details, creates Calendar events, logs to Sheets and sends follow-ups.
Use n8n workflows as a Home Assistant voice agent
A custom integration sends voice requests and exposed entities to an n8n workflow that can use AI and trigger automations, speaking the reply back.
Validate invoices against inventory and create purchase orders
An n8n workflow built for a client matches invoice data to a Google Sheets inventory, creates ERP purchase orders and notifies purchasing; about 90% of invoices are handled automatically.
Write and send AI newsletters automatically
An n8n agent finds a trending AI topic, writes a newsletter with Gemini, formats it and emails it to subscribers without manual work.